Soul Sugar & Black Girls Love Vinyl: A Music-Lover’s Dream in Brazil

Dates

Oct 15–21, 2025

Group Size

10–22 Travelers

Duration

7 days, 6 nights

Activity Level

Adventure

About This Trip

Ladies, get ready to embark on a one-of-a-kind journey where music, culture, and sisterhood collide in the heart of Brazil! Soul Sugar and Black Girls Love Vinyl invite you to a specially curated trip designed for women who live and breathe music—especially our fellow Black women who crave adventure, good vibes, and soulful sounds. From the vibrant streets of Rio de Janeiro to the untouched beauty of Ilha Grande, this experience is crafted to ignite your spirit and move your soul. ✨ What’s in store for you? ✨ �� Vinyl & Vibes – Dig through crates at some of Rio’s best record stores, where you’ll discover rare Brazilian grooves and expand your collection with unique finds. 🎷 A Night at the Blue Note – Experience the legendary Blue Note Rio, soaking in live jazz and Brazilian rhythms in an intimate setting. 🎁 Exclusive Goodie Bag – Upon arrival, you’ll receive a special hand-picked gift bag filled with music-inspired treats, perfect for our crate-digging travelers. 🌴 Island Escape to Ilha Grande – Hike to hidden beaches and bask in the untouched paradise of this stunning island, where nature and music harmonize beautifully. 🎧 A Special Set from Soul Sugar – Dance under the Brazilian stars as Soul Sugar spins a curated set just for you, blending the best of Soul music with the rhythms of Brazil. This isn’t just a trip—it’s a movement, a celebration of women in music, and a chance to connect with like-minded souls who appreciate the beauty of sound, travel, and culture. Are you ready to turn up the volume on adventure? Let’s vibe in Brazil 🎵✨🏝️
$2,795USD
$2,895USD
Oct 15–21, 2025
7 days
Trip Closed

Meet Your Host

Soul Sugar & Black Girls Love Vinyl
Soul Sugar & Black Girls Love Vinyl

Soul Sugar Joint, created by Brooks Welch (aka DJ Soul Sugar), is a global community of Classic and Modern Soul/Funk/Jazz/R&B music lovers. Black Girls Love Vinyl, founded by Alexandria Sadé, is a global community of Black girls who share an unbridled enthusiasm for preserving the art and love of vinyl records.

View Full Profile

Trip Activities

  • Corcovado Mountain & Christ Redeemer

  • Lapa Neighborhood & Selarón Steps

  • Tour Praia de Lopes Mendes

Included in Your Trip

  • Double occupancy in 4-star hotel and B&B (limited single rooms available)

  • Local guide throughout trip

  • All city transfers

Not Included

  • Flights (except as noted)

  • Food and alcohol (except as noted)

  • Visas and travel insurance

  • Airport transfers

  • Tips & Gratuity

What's included by Your Host

Welcome Gift

Informal Gathering
Upon arrival, each traveler will receive a specially curated goodie bag at check-in! Inside, you’ll find a mix of music-inspired treats, a perfect way to set the tone for our journey together.

Visit Record Shops in Centro

Informal Gathering
After we finish exploring the Selarón Steps in Lapa, we’re heading over to Centro to check out some nearby record shops! The area boasts incredible spots like Junior Discos, Only Music Records, SatisfactioN Discos, and Lovinyl Records, all within walking distance of each other. Whether you're looking to dig for vinyl or just soak in the local music scene, it’s a great way to dive deeper into the city’s musical culture before we head back to the hotel.

Live Music at Blue Note Rio

Informal Gathering
After a day of sun and sand, we’ll head over to Blue Note Rio, located conveniently near Copacabana. It’s the perfect spot to unwind and enjoy a night of incredible live music, all while soaking in the vibrant energy of Rio.

Musical Bonding experience

Informal Gathering
As we settle into the rhythm of the island, we’ll gather for a laid-back music experience surrounded by nature. Whether it’s sharing our favorite records, discussing the songs that shaped us, or simply vibing to a curated sounds, this will be a time to connect through music in a meaningful way.

Explore Local Shops & Community in Ilha Grande

Informal Gathering
Take some time to wander through Ilha Grande’s charming local shops and connect with the island’s vibrant community. From handcrafted souvenirs to locally made goods, this is a great opportunity to support small businesses and bring home a piece of the island’s culture. Stroll through the village, chat with locals, and soak in the laid-back energy of this beautiful destination.

Visit More Record Shops & Explore Local Street Music

Informal Gathering
We’ll dive deeper into the local music scene! We’ll visit nearby record shops like L.O. Matta Discos and more hidden gems. Afterward, we’ll immerse ourselves in the local street music scene, where live performances and impromptu jams are common.

Soul Sugar Joint Takeover DJ Set

Informal Gathering
After our farewell dinner, we’ll wrap up our trip with a special takeover DJ set by Soul Sugar Joint at a cool venue, whether it’s a chic rooftop or an intimate lounge in Rio. Let’s create more lasting memories, dance the night away and celebrate an unforgettable experience with great music and even better company.

Itinerary

*All durations are approximate

Day 1

Welcome to Brazil!

Welcome to Brazil! Upon arrival you will receive a music themed goodie bag. Please be prepared to meet in the lobby at 5:30 P.M. to depart for your welcome dinner. The dinner reservation time will be finalized closer to your trip date. If you plan on arriving today, we recommend flying into Aeropuerto Internacional de Galeão (GIG).

dinner

Let's raise a glass together to an exciting trip ahead during your welcome dinner! Tonight's gathering will take place at a local restaurant, just a brief 15-minute transfer from the hotel. The evening promises a delightful set menu, offering a taste of the most authentic Brazilian flavors. Please note that beverages are not included and can be purchased at the venue. Keep in mind that the menu is subject to change based on the confirmed restaurant.

Welcome Gift

Upon arrival, each traveler will receive a specially curated goodie bag at check-in! Inside, you’ll find a mix of music-inspired treats, a perfect way to set the tone for our journey together.

Windsor Excelsior Hotel (or similar)

Accommodations may vary based on availability or group size, but no matter what, you can expect the same comfort and quality.

Night 1/3

Overnight in Rio de Janeiro.

Show DetailsHide Details
Day 2

Rio’s Must-See Highlights

After finishing your visit to Christ the Redeemer, a brief 35-minute transfer will take you to the vibrant Lapa neighborhood, known for its historic charm and lively atmosphere, considered a cultural hotspot of the city. Upon arrival, you'll have some free time to explore the neighborhood, visit a record store, and enjoy lunch at your leisure, with your local guide recommending the best restaurants or street food. Please note that the lunch break is about 45 minutes to maintain the flow of the tour and continue visiting the rest of the highlights. After lunch, you will take a leisurely stroll around Lapa to reach the iconic Selarón Steps, a colorful mosaic staircase created by the artist Jorge Selarón. The steps are a true work of art, with brightly colored tiles from around the world creating a visually stunning effect. The Selarón Steps have become a popular tourist attraction and are a great spot to take photos and soak in the vibrant atmosphere of Lapa. Your visit to Lapa concludes with a stop at the Arcos da Lapa (Lapa Arches), a series of 18th-century aqueducts that now serve as a popular meeting spot and landmark in the neighborhood. Afterwards, a 40-minute transfer will take you back to your hotel, giving you the afternoon free to enjoy the beautiful beaches of Rio.

breakfast

Breakfast is included at the hotel. The hotel provides a buffet-style breakfast with a diverse selection, including scrambled eggs, cold cuts, local pastries, yogurt, cereals, bread, jams, orange juice, and hot drinks. The specific offerings may vary depending on your confirmed hotel.

Corcovado Mountain & Christ Redeemer

2 Hours 30 Mins

After enjoying breakfast, a quick 30-minute transfer will whisk you away to Corcovado Mountain, an iconic peak located in the heart of the Tijuca Forest National Park. This national park is one of the largest urban forests in the world, renowned for its lush rainforest, diverse wildlife, and stunning natural beauty. Upon arrival at the train station, you'll have access to restrooms before boarding the historic cog train for a scenic 25-minute journey to the summit. The train ride offers glimpses of the park's diverse flora and fauna, adding to the anticipation of reaching the summit. Upon disembarking from the train, a short staircase of about 50 steps will lead you to the base of the iconic Christ the Redeemer statue, standing at an impressive 98 feet tall with arms outstretched. From the viewing platform around the statue, you'll be mesmerized by panoramic views of Rio de Janeiro, including its famous beaches, mountains, and urban landscape. The views are especially breathtaking on clear days when the entire city stretches out below like a patchwork of buildings and greenery. You'll have ample time to explore the area around the statue, which includes a small chapel and gift shop. Be sure to capture plenty of photos to commemorate your visit. Afterward, you'll descend by train, and your vehicle will be waiting to transfer you to the vibrant Lapa neighborhood, known for its lively atmosphere and historic architecture.

Lapa Neighborhood & Selarón Steps

2 Hours

After finishing your visit to Christ the Redeemer, a brief 35-minute transfer will take you to the vibrant Lapa neighborhood, known for its historic charm and lively atmosphere, considered a cultural hotspot of the city. Upon arrival, you'll have some free time to explore the neighborhood and enjoy lunch at your leisure, with your local guide recommending the best restaurants or street food. Please note that the lunch break is about 45 minutes to maintain the flow of the tour and continue visiting the rest of the highlights. After lunch, you will take a leisurely stroll around Lapa to reach the iconic Selarón Steps, a colorful mosaic staircase created by the artist Jorge Selarón. The steps are a true work of art, with brightly colored tiles from around the world creating a visually stunning effect. The Selarón Steps have become a popular tourist attraction and are a great spot to take photos and soak in the vibrant atmosphere of Lapa. Your visit to Lapa concludes with a stop at the Arcos da Lapa (Lapa Arches), a series of 18th-century aqueducts that now serve as a popular meeting spot and landmark in the neighborhood. Afterwards, a 40-minute transfer will take you back to your hotel, giving you the afternoon free to enjoy the beautiful beaches of Rio.

Visit Record Shops in Centro

After we finish exploring the Selarón Steps in Lapa, we’re heading over to Centro to check out some nearby record shops! The area boasts incredible spots like Junior Discos, Only Music Records, SatisfactioN Discos, and Lovinyl Records, all within walking distance of each other. Whether you're looking to dig for vinyl or just soak in the local music scene, it’s a great way to dive deeper into the city’s musical culture before we head back to the hotel.

Windsor Excelsior Hotel (or similar)

Accommodations may vary based on availability or group size, but no matter what, you can expect the same comfort and quality.

Night 2/3

Overnight in Rio de Janeiro.

Show DetailsHide Details
Day 3

Bike & Relax on Rio's Coastline

During the day you'll have free time on Copacabana Beach. Chairs, umbrellas and snacks will be provided. Remember to wear a swimsuit and bring a small backpack with water, a towel, sunscreen, and a change of clothes. In the evening you'll visit Blue Note Rio very close to Copacabana.

breakfast

Breakfast is included at the hotel. The hotel provides a buffet-style breakfast with a diverse selection, including scrambled eggs, cold cuts, local pastries, yogurt, cereals, bread, jams, orange juice, and hot drinks. The specific offerings may vary depending on your confirmed hotel.

Live Music at Blue Note Rio

After a day of sun and sand, we’ll head over to Blue Note Rio, located conveniently near Copacabana. It’s the perfect spot to unwind and enjoy a night of incredible live music, all while soaking in the vibrant energy of Rio.

Windsor Excelsior Hotel (or similar)

Accommodations may vary based on availability or group size, but no matter what, you can expect the same comfort and quality.

Night 3/3

Overnight in Rio de Janeiro.

Show DetailsHide Details
Day 4

Ferry to Ilha Grande & Free Time

Today, say goodbye to the bustling streets of Rio de Janeiro as you embark on a journey to the natural paradise of Ilha Grande. The day is dedicated to traveling from Rio to this stunning island. Your journey begins with a comfortable vehicle transfer from your hotel to Conceição de Jacareí, followed by a short ferry ride to Ilha Grande. Upon arrival at your hotel around midday, take some time to explore the charming village and discover a restaurant for a leisurely lunch. Keep in mind that there are no cars on this island, so every place in town is within walking distance.

breakfast

Breakfast is included at the hotel. The hotel provides a buffet-style breakfast with a diverse selection, including scrambled eggs, cold cuts, local pastries, yogurt, cereals, bread, jams, orange juice, and hot drinks. The specific offerings may vary depending on your confirmed hotel.

Transfer from Rio de Janeiro to Ilha Grande

3 Hours

After enjoying your breakfast, it's time to pack your luggage and check out of the hotel. A private 2-hour vehicle transfer will then take you to Conceição de Jacareí. Upon arrival, there will be a short stop where you'll have the opportunity to use the bathrooms, with an additional fee. Once everyone is ready, you will board a 30-minute public ferry to reach Ilha Grande. The ferry will take you to Abraão village, where you will walk for about 15 minutes to reach your pousada (hotel). Your luggage will be transferred separately by a luggage carrier. Plan to arrive at your hotel around midday.

Musical Bonding experience

As we settle into the rhythm of the island, we’ll gather for a laid-back music experience surrounded by nature. Whether it’s sharing our favorite records, discussing the songs that shaped us, or simply vibing to a curated sounds, this will be a time to connect through music in a meaningful way.

Pousada So Natureza Hotel (or similar)

Accommodations may vary based on availability or group size, but no matter what, you can expect the same comfort and quality.

Night 1/2

Overnight in Abrao, Ilha Grande.

Show DetailsHide Details
Day 5

White Sands at Lopes Mendes

Let's ensure you make the most of your time on this incredible island. Today's tour will take you to Lopes Mendes Beach, renowned as one of the top 10 beaches in the world. To reach this pristine white sand beach, you will first enjoy a short boat ride, followed by a scenic walk through the jungle before arriving at the beach. For today's adventure, we recommend wearing comfortable shorts and walking shoes. Don't forget to bring a small backpack with your swimsuit, towel, water bottle, sunscreen, flip flops, and all your other beach essentials.

breakfast

Breakfast is included at the hotel. The hotel provides a buffet-style breakfast with a diverse selection, including scrambled eggs, cold cuts, local pastries, yogurt, cereals, bread, jams, orange juice, and hot drinks. The specific offerings may vary depending on your confirmed hotel.

Tour Praia de Lopes Mendes

6 Hours

After your breakfast, enjoy a leisurely 15-minute walk to Abraão pier, where a private boat will be waiting to take you on a scenic journey. A 50-minute boat ride will lead you to Pouso Beach, where you'll disembark and begin an easy 30-minute hike along a 0.6-mile trail through the rainforest. The trail features gentle slopes and captivating views, culminating in your arrival at the breathtaking Lopes Mendes Beach. Stretching 1.5 miles, Lopes Mendes Beach boasts fine white sand and crystal-clear waters. At one end, a small creek flows into the ocean, adding to the picturesque scenery. You'll also find a small chapel and a mosaic on a large buoy created by the artist Silvio Cavalheiro. For those seeking more adventure, a 20-minute hike leads to the beautiful and secluded Santo Antonio Beach. While at Lopes Mendes Beach, take in the beauty of the surroundings, perfect for both occasional swimmers and experienced surfers. Please remember to bring water and snacks with you, as there are no kiosks on the beach. Snacks can be purchased in Abraão before the tour or at Pouso Beach where the boat leaves you. The return time depends on the group's interests but is planned for around 2 pm. Please note that the boat has a maximum capacity of 15 travelers. If the group exceeds this number, it will be split into two boats for the journey.

Explore Local Shops & Community in Ilha Grande

Take some time to wander through Ilha Grande’s charming local shops and connect with the island’s vibrant community. From handcrafted souvenirs to locally made goods, this is a great opportunity to support small businesses and bring home a piece of the island’s culture. Stroll through the village, chat with locals, and soak in the laid-back energy of this beautiful destination.

Pousada So Natureza Hotel (or similar)

Accommodations may vary based on availability or group size, but no matter what, you can expect the same comfort and quality.

Night 2/2

Overnight in Abrao, Ilha Grande.

Show DetailsHide Details
Day 6

Return to Rio & Optional Sugar Loaf Tour

It's time to bid farewell to the beauty and wilderness of Ilha Grande as you make your way back to vibrant Rio de Janeiro. In the morning, you'll take the ferry back to Conceição de Jacareí, followed by a vehicle transfer to Rio de Janeiro. In the evening, a short transfer will take you to a local restaurant for your farewell dinner. Be sure to wear comfortable footwear, a hat, sunscreen, and stay hydrated by drinking plenty of water throughout the day.

breakfast

Breakfast is included at the hotel. The hotel provides a buffet-style breakfast with a diverse selection, including scrambled eggs, cold cuts, local pastries, yogurt, cereals, bread, jams, orange juice, and hot drinks. The specific offerings may vary depending on your confirmed hotel.

Transfer from Ilha Grande to Rio de Janeiro

3 Hours

After enjoying your breakfast, it's time to pack your luggage and check out of the hotel. A leisurely 15-minute walk will take you to Abraão Pier. Your luggage will be transferred separately by a luggage carrier. Once at the pier, board a 30-minute public ferry to reach Conceição de Jacareí. Upon arrival, there will be a short stop where you'll have the opportunity to use the bathrooms for an additional fee. From there, embark on a 2-hour vehicle drive to Rio de Janeiro. Plan to arrive at your hotel after midday.

dinner

Later in the afternoon, a 25-minute transfer will take you to a local restaurant known for hosting Brazilian musician shows. Here, you'll have the opportunity to enjoy a delightful meal featuring traditional Brazilian cuisine. Your meal will include one main course, which you can choose from options such as meat, fish, or vegetarian dishes. Additionally, each person will be served a bottle of water and a Caipirinha cocktail, a classic Brazilian drink. Please note that any extra drinks beyond the included ones can be purchased at your own expense. Additionally, the menu options may vary based on the restaurant's availability and preferences.

Visit More Record Shops & Explore Local Street Music

We’ll dive deeper into the local music scene! We’ll visit nearby record shops like L.O. Matta Discos and more hidden gems. Afterward, we’ll immerse ourselves in the local street music scene, where live performances and impromptu jams are common.

Soul Sugar Joint Takeover DJ Set

After our farewell dinner, we’ll wrap up our trip with a special takeover DJ set by Soul Sugar Joint at a cool venue, whether it’s a chic rooftop or an intimate lounge in Rio. Let’s create more lasting memories, dance the night away and celebrate an unforgettable experience with great music and even better company.

Hotel Windsor Excelsior (or similar)

Accommodations may vary based on availability or group size, but no matter what, you can expect the same comfort and quality.

Night 1/1

Overnight in Rio de Janeiro

Show DetailsHide Details
Day 7

Farewell, Rio de Janeiro!

All good things must come to an end, but only until your next adventure! Enjoy a final breakfast and then make your own way onward. If departing directly from the hotel, we recommend flying out of Aeropuerto Internacional de Galeão (GIG).

breakfast

Breakfast is included at the hotel. The hotel provides a buffet-style breakfast with a diverse selection, including scrambled eggs, cold cuts, local pastries, yogurt, cereals, bread, jams, orange juice, and hot drinks. The specific offerings may vary depending on your confirmed hotel.

Show DetailsHide Details

Physical Activity Level:Adventure

These trips are great if you want to get moving. These itineraries may include scenic hikes and/or exercise. A moderate level of fitness is required to enjoy these trips.

Cancellation Policy

We get it—life happens. Here's how cancellations work depending on where you're at in the process:

Spot Pending

100% refundable
Not confirmed yet? No worries. You can cancel at any time for a full refund.

Spot Confirmed With 91 or More Days Before Your Trip

Partially refundable + credit towards a future trip
You'll receive a future trip credit for the amount of your down payment (minus a $100 cancellation fee per Traveler). This trip credit is valid for one year from the date it is issued. Additionally, any payments made beyond the original 25% down payment will be refunded to your original form of payment.

Spot Confirmed With 90 or Fewer Days Before Your Trip

Non-refundable
At this point, all payments are non-refundable because your experience is already in motion behind the scenes. By this time, our operating partners will be working with local businesses to secure your accommodations and finalize your activities.

HIGHLY RECOMMENDED: Protect Your Adventure-Invest in Peace of Mind

We strongly encourage purchasing travel insurance with trip cancellation coverage to safeguard your investment. With travel insurance, you're covered in case of unexpected events—from illness to emergencies—that could affect your plans. Life is unpredictable, but your dream trip doesn't have to be.

After booking, you'll receive a personalized recommendation for coverage tailored to your trip. For full details on our cancellation policy, please refer to our Terms & Conditions.

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FAQ

Traveling with TrovaTrip

What's it like to travel on a Trova Trip?

Trova Trips are curated group travel experiences designed to help you see the world, meet new people, and connect over shared interests. Each trip is hosted by a community leader you know and trust, and run by professional local Operators who handle the logistics. Expect meaningful experiences, authentic activities, and a like-minded group to share it all with.

What's the difference between the Host, the Operator, and Trova?

Great question! Each plays a key role in bringing your experience to life:

  • The Host is your community leader who brings the group together, fosters connection, and perhaps leads a workshop or two. They're there to bring the vibes, not the logistics. That's the Tour Operator's job.
  • The Operator is the professional travel company that runs the trip on the ground. They handle it all—accommodations, local Guides, activities, and safety. Every Operator we partner with is licensed, insured, and vetted to deliver high-quality group travel.
  • TrovaTrip is the platform who connects it all. We help design the trips, partner with Hosts with Operators, and support you before and during your journey to ensure everything runs smoothly.

In short: The Host brings the vibe, the Operator runs the trip, and we make it all happen. Read more about who does what here.

I'm nervous to book. How can I feel more confident?

First, let us say—it's totally understandable, and you're not alone! Travel can feel intimidating, but we built Trova to take the guesswork out of group travel and earn your trust every step of the way:

    • Every trip is run by licensed Tour Operators with vetted local Guides.
    • Hosts are there to foster connection, meaning you'll arrive solo but never feel alone.
    • Itineraries are clearly outlined so you know what to expect, including activity level, example accommodations, and what's included.
    • Our team is available to support you pre-departure, and Operators—plus your local Guide—are on the ground to assist during the trip. And rest assured, all our Operating partners are trained in crisis management.
    • We always recommend travel insurance for extra peace of mind, whether you're traveling with Trova or solo. It can cover medical issues, lost luggage, or even cancellations.

We know it takes trust to book a trip with new people, and we're here to make sure you feel ready, supported, and excited!”

Can I book solo?

Absolutely! As of 2025, almost 84% of TrovaTrip Travelers go solo. (And yes, we may be a little biased, but we think group travel is one of the best ways to meet new people!) You'll have your own bed and the option to book a private room on most trips. Plus you'll be traveling with others who are just as excited to explore and connect.

What if I need to cancel?

We understand that life happens. Our cancellation policy is designed to provide flexibility while balancing the logistics of group travel:

  • Spot pending100% refundable. Not confirmed yet? No worries. You can cancel at any time for a full refund.
  • Spot confirmed with 91 or more days before your tripPartially refundable + credit towards a future trip. You'll receive a future trip credit for the amount of your down payment (minus a $100 cancellation fee per Traveler). This trip credit is valid for one year from the date it is issued. Additionally, any payments made beyond the original 25% down payment will be refunded to your original form of payment. 
  • Spot confirmed with 90 days or fewer before your tripNon-refundable. At this point, all payments are non-refundable because your experience is already in motion behind the scenes. By this time, our operating partners will be working with local businesses to secure your accommodations and finalize your activities.

HIGHLY RECOMMENDED: Protect Your Adventure–Invest in Peace of Mind
We strongly encourage purchasing travel insurance with trip cancellation coverage to safeguard your investment. With travel insurance, you're covered in case of unexpected events–from illness to emergencies–that could affect your plans. Life is unpredictable, but your dream trip doesn't have to be.

After booking, you'll receive a personalized recommendation for coverage tailored to your trip. For full details on our cancellation policy, please refer to our Terms & Conditions.

What's included in the trip cost?

Most trips include accommodations, daily activities, ground transportation, some meals, and a dedicated local Guide. Because Travelers are coming from all around the world, flights to and from your destination are not included. Each trip page breaks it all down for you.

Will I have free time?

Yes! While we pack in incredible experiences, most itineraries include built-in free time so you can relax, wander, or check out personal must-sees.

What do the activity levels mean?

Every trip has a physical Activity Level from 1 to 5 so you can find the right fit for your travel style:

  • Level 1 – Relax + Unwind: Minimal movement (spa days, beach lounging, local markets)
  • Level 2 – Low-Key Movement: Light, easy-paced activity (snorkeling, boat tours, gentle hikes)
  • Level 3 – Moderate Activity: Ready to move (multi-day hikes, skiing, camping)
  • Level 4 – Get Your Heart Rate Up: More intense movement (long hikes, biking, active days)
  • Level 5 – Extreme Adventure: High-adrenaline travel (challenging hikes, dives, technical climbs – experience may be required)

You'll find the Activity Level clearly listed on each trip page, and a more in-depth explanation of each level here.

Who can I contact with more questions?

Our support team is here to help! Visit trovatrip.com/company/contact-us to reach out. You can expect to hear back within 2 business days, but probably sooner—our Trova elves are pretty speedy!

Accommodations

What does "or similar" mean next to the accommodations?

When we say “or similar,” it means the hotel listed is an example of what you can expect—not always the exact spot you'll be staying. Sometimes Operators adjust accommodations due to seasonal availability or group size. But rest assured: the quality and comfort will match what's shown.

Why would the accommodations change from time of booking?

Flexibility allows Operators to choose the best-fit accommodations closer to your trip—based on availability, logistics, and what works best for the group (like the number of Travelers and room configurations). This ensures a smooth experience without sacrificing comfort or quality.

Finalized hotel info is typically shared about 30 days before departure in your Traveler Portal, along with your final itinerary.

Trip Operations & Compliance

Who actually runs my trip, and how does Trova keep things safe?

Your trip is operated by licensed, certified Tour Operators who manage all trip logistics and safety—from accommodations and local Guides and day-to-day logistics. All trips comply with local legal and regulatory standards. We vet each Operating partner carefully so you can travel with confidence.

Who do I talk to if I have questions about safety or compliance?

If you have any questions about safety protocols or trip compliance, reach out to us at safety@trovatrip.com. We're here to help.

General Travel Questions

Do I need any documentation to travel?

It depends on where you're headed. Though it is not a universal requirement, many countries require that your passport be valid for at least six months beyond your arrival date. This ensures Travelers have sufficient time to return home even if their visas are extended or if unexpected circumstances arise. 

Some destinations may also require a visa. Check our visa page to consult your country's travel resources.

Do I need any vaccines?

It's always best to check with your healthcare provider or a travel doctor before your trip. You can also visit the CDC website (or your local government's travel health resource) for destination-specific vaccine guidance. Health and safety first!

Are flights included in the trip cost?

Because our Hosts and Travelers are coming from all around the world, flights to and from your destination are not included. Some trips include internal flights (like a short domestic hop), and those details will always be listed on the trip page if applicable.

Can you accommodate my dietary needs?

We’ll do our very best! Our Operators aim to accommodate dietary restrictions, though availability varies by destination. For example, some places offer plenty of vegan and vegetarian choices, while others might be quite limited. The earlier you let us know—through your trip form or by contacting our support team—the better we can prepare. Once you arrive, be sure to remind your local Guide about any allergies or restrictions so they can help you enjoy your meals safely and comfortably.