A Big Island Adventure with Rachel Stafford

Dates

Sep 20–26, 2026

Group Size

8–12 Travelers

Duration

7 days, 6 nights

Activity Level

Adventure

About This Trip

You’re invited to join Rachel and surround yourself with the healing and power of Hawaii’s largest and most diverse island while learning how to embrace and integrate self-awareness, balance, and wellness into your life. Unleash your inner adventurer and experience a bucket-list journey through the stunning landscapes of the Big Island. Home to unique microclimates, incredible geology, and fascinating wildlife, this adventure offers you the opportunity to immerse yourself in awe and wonder by exploring Hawaii's “Big Island” up close and personal. With Rachel Macy Stafford as your loving host and in the company of like-hearted travelers, you’ll take the “long way” from one side of the Big Island to the other. Starting with Kailua-Kona’s sunny shores and concluding with Hilo’s vibrant energy and lush history, you’ll enjoy days filled with extraordinary sights and experiences, including: · Visits to the Pu'uhonua O Honaunau National Historic Park, Kaumana Caves State Park, Volcanoes National Park · Hiking the Captain Cook Monument Trail, Kīlauea Iki Trail, and the Thurston Lava Tube · Sunning on Papakōlea Green Sand Beach and Punaluʻu Black Sand Beach · Viewing Rainbow Falls, Akaka Falls, and Holei Sea Arch · Stargazing at Mauna Kea From lush rainforests to cascading waterfalls, ancient lava fields to dramatic coastal cliffs, this adventure promises a rare opportunity to focus on forging powerful life skills in one of the world’s most captivating destinations alongside like-minded companions. If this feels like a bucket-list trip for you, trust the nudge on your heart, and take Rachel’s hand. You won’t regret it! *Please Note: This experience includes participatory camping, in which all travelers will be assisting in setting up camp and cooking meals. Your experienced guide will teach you the best methods for quick set up and take down of tents and will lead the cooking, providing clear instructions and oversight. If you’ve never set up camp or cooked outdoors before, this is the perfect opportunity to learn under expert supervision! Please note that we are unable to accommodate vegan diets, and we cannot guarantee the absence of cross-contamination during meal preparation.
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Meet Your Host

Rachel Macy Stafford
Rachel Macy Stafford

Rachel is a self-professed “directionally-challenged traveler” who has spent the past 10 years learning to trust the guidance of her soul. Rachel believes when we go outside our comfort zone, we are able to hear our deepest longings and identify our most authentic path. Rachel wants to explore places she has never seen and hopes you do too!

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Trip Activities

  • Kona Coffee Farm Tour/Tasting

  • Hapuna Beach

  • Snorkeling in Honaunau Bay

  • Pu'uhonua O Honaunau National Historic Park

  • Papakolea Green Sand Beach Hike

  • Punalu'u Black Sand Beach Visit

  • Rainbow Falls and Akaka Falls

  • Kaumana Caves State Park Visit

  • Mauna Kea Stargazing

  • Kailaeua Iki Trail in Volcanoes National Park

  • Thurston Lava Tube Visit

  • Chain of Crater's Road to Holei Sea Arch

Included in Your Trip

  • Double occupancy in a 3-star hotels and tents

  • Local guide throughout trip

  • All city transfers

Not Included

  • Flights (except as noted)

  • Food and alcohol (except as noted)

  • Visas and travel insurance

  • Airport transfers

  • Tips & Gratuity

  • Sleeping bag and pillow

What's included by Your Host

Session 1: Aloha: The Power of Love, Compassion, and Connection

Informal Gathering
“Aloha” is more than a greeting; it embodies love, kindness, and respect. In the welcome session, Rachel will introduce how the spirit of Aloha can be applied to self-care, empathy, and community connection. After getting to know each other and what drew us to this experience, Rachel will share additional themes for her daily teachings on self-growth that are related to Hawaii’s unique cultural, natural, and spiritual environment. Rachel will lead the group in identifying personal goals for the trip and how those goals can enrich life upon the return home. Rachel will also share practical ways to get the most out of our experience.

Session 2: Mana: Accessing Your Inner Power

Informal Gathering
In Hawaiian culture, "mana" refers to the spiritual energy or power within every person. Today’s teaching from Rachel will focus on how to tap into one's personal mana through practicing presence, breathwork, and visualization. Before embarking on the day’s activity, Rachel will offer a daily intention as well as an introspective journal prompt. Following the day’s activity, Rachel will lead the group in sharing their experience and insights they discovered.

Session 3: Living in Harmony with Nature: Embracing the 'Āina

Informal Gathering
The Hawaiian concept of ‘Āina (land) represents not only the physical environment but also the relationships between people and nature. Today’s teaching session from Rachel will focus on how immersion in nature can lead to greater self-awareness, balance, and wellness. Before embarking on the day’s activity, Rachel will offer a daily intention centering on personal growth through connecting to nature. Rachel will provide an introspective journal prompt for discussion at the end of the day around the campfire.

Session 4: The Power of the Ocean: Flow, Resilience, and Letting Go

Informal Gathering
The ocean symbolizes many aspects of personal growth—flow, adaptability, resilience, and the ability to release what no longer serves us. Today’s teaching from Rachel will focus on letting go of past pain and riding the waves of change. Before embarking on the day’s activity, Rachel will offer a daily intention and breathwork practice, as well as an introspective journal prompt. Following the day’s activity, Rachel will lead the group in sharing their experience and insights they discovered.

Session 5: Hoʻoulu: Personal Growth and Becoming the Best Version of Yourself

Informal Gathering
Volcanoes reshape the landscape around them, creating new environments from destruction. Similarly, personal struggles or challenges often act as catalysts for transformation. Today’s teaching from Rachel will focus on growth that comes through difficult times and how to embrace adversity as part of your transformation. Before embarking on the day’s activity, Rachel will offer a daily intention and journal prompt focused on the potential for renewal after life’s most difficult moments. Participant responses will guide our evening session.

Session 6: Living in Alignment, Balance and Harmony

Informal Gathering
A volcano erupts when the pressure inside becomes too much to contain. In a similar way, repressed emotions can lead to emotional outbursts or breakdowns. Today’s teaching from Rachel will focus on releasing pent-up emotions in healthy ways before they explode in unhealthy manners. Before embarking on the day’s activity, Rachel will offer a daily intention and journal prompt to help participants let go of emotional baggage, which is key to personal growth and emotional well-being. Strategies for living a balanced life, including stress management, decision-making, and personal boundaries will be the topic of the evening session around the campfire.

Session 7: Ohana: Building Strong, Supportive Relationships

Informal Gathering
In Hawaiian culture, “Ohana” refers to family, but also to the wider sense of community. On our final day together, Rachel will lead a teaching on the importance of building meaningful relationships and seeking support in times of need. We will reflect on the bonds of connection we have made, as well as explore practices of gratitude and collective care. Travelers will be invited to articulate their newfound commitments as we prepare for re-entry into our daily lives.

Itinerary

*All durations are approximate

Day 1

Aloha, Hawaii!

Welcome! Please be prepared to meet in the lobby at 5:30pm to depart for your welcome dinner. The dinner reservation time will be finalized closer to your trip date. If you plan on arriving today, we recommend flying into Kona International Airport (KOA).

dinner

Dinner at a local restaurant is included. Your dinner will typically be 1 entree and 1 non-alcoholic beverage, subject to change.

Session 1: Aloha: The Power of Love, Compassion, and Connection

“Aloha” is more than a greeting; it embodies love, kindness, and respect. In the welcome session, Rachel will introduce how the spirit of Aloha can be applied to self-care, empathy, and community connection. After getting to know each other and what drew us to this experience, Rachel will share additional themes for her daily teachings on self-growth that are related to Hawaii’s unique cultural, natural, and spiritual environment. Rachel will lead the group in identifying personal goals for the trip and how those goals can enrich life upon the return home. Rachel will also share practical ways to get the most out of our experience.

Royal Kona Resort (or similar)

Accommodations may vary based on availability or group size, but no matter what, you can expect the same comfort and quality.

Night 1/1

Overnight near Kona

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Day 2

Kona Coffee & Hapuna Beach Day

Wake up rested and enjoy breakfast at the hotel before heading to Kona Coffee Farm where your morning is dedicated to coffee. Afterward, you’ll transfer to Hapuna Beach, one of the world's most iconic beaches where you’ll enjoy a picnic lunch and spend the rest of the afternoon.In the late afternoon, you will depart for Ho'okena campground where you will set up camp and prepare your first camp meal together. Today you’ll want to wear or bring your swimsuit, comfortable walking shoes, sandals/flip flops, sunglasses, sunscreen, a hat, water, and a beach towel. You’ll also want to bring snorkeling gear/goggles - if you do not have any, your guide will make a stop for you to purchase them if you’d like. It is a must have in Hawaii!

breakfast

Breakfast at the hotel is included. Hotel breakfasts typically offer continental, full/American, or buffet-style options. The specific breakfast menu will be determined by your confirmed hotel.

Kona Coffee Farm Tour/Tasting

1 Hour 30 Mins

An exclusive farm experience, this Private Guided Tour gives your group a seed-to-cup perspective into the world of 100% Kona Coffee. You will visit many places the free tour cannot go, including the the roasting room, the farm, wet mill, nursery and dry mill. The farm has multiple varieties of fruit trees, flowers and other commercially grown products that guests can experience on a seasonal basis. Greenwell Farms is a 5th generation family farm established in 1850 and is one of the rare vertically integrated coffee operation in the Kona Coffee Belt. Guests will see “behind the curtains” in every aspect of bringing coffee from fruit to cup. Guests will also be able to sample 8 different types of 100% Kona Coffee at our sampling station. **Please note this is a one hour walking tour on uneven terrain with mild upslope and downslope on grass, gravel And pavement. Hat, sunglasses, tumblers of water are highly recommended.

Transfer to Hapuna Beach

1 Hour

Depart the coffee farm and transfer to Hapuna Beach.

lunch

An included picnic lunch at the beach. Picnic lunches typically features sandwiches or wraps accompanied by a variety of sides such as salads, fresh veggies with dips, crackers, fruit, trail mix, granola bars, and more.

Hapuna Beach

3 Hours

Spend the afternoon at one of the largest white sand beaches located along the Big Island's Kohala Coast. It is a great place for swimming, sunbathing and other water activities like snorkeling and body surfing.

Transfer from Hapuna Beach to Ho'okena Beach Park Campground

1 Hour 30 Mins

Transfer from Hapuna Beach to Ho'okena Beach Park Campground.

dinner

Dinner at camp is included. Sample dishes may include tacos, pasta, gyros, curries, burgers, and stir-fries, all served with a side salad and dessert. Your camp menu will vary, with meals inspired by your guide's signature recipes and culinary creativity!

Session 2: Mana: Accessing Your Inner Power

In Hawaiian culture, "mana" refers to the spiritual energy or power within every person. Today’s teaching from Rachel will focus on how to tap into one's personal mana through practicing presence, breathwork, and visualization. Before embarking on the day’s activity, Rachel will offer a daily intention as well as an introspective journal prompt. Following the day’s activity, Rachel will lead the group in sharing their experience and insights they discovered.

Ho'okena Beach Park Campground (or similar)

Accommodations may vary based on availability or group size, but no matter what, you can expect the same comfort and quality.

Night 1/2

Ho'okena Beach Park

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Day 3

Snorkel Honaunau & Sacred Grounds

After breakfast today, you will head out to snorkel and hike a beautiful section of the western coastline. In the morning you’ll head to snorkel in Honaunau Bay. You'll enjoy lunch and time to relax at the beach before walking over to Pu’uhonua O Honaunau National Historical Park, an area steeped in history. Hike down the coastline and when you return, you'll transfer back to the campground to relax and enjoy dinner together. Today you’ll want to wear comfortable walking shoes/hiking boots, and bring sandals/flip flops, sunglasses, sunscreen, a hat, water, snorkel gear, and a beach towel. Please note, the order of the day's activities will be dictated by the weather and ocean conditions.

breakfast

Breakfast at camp is included. Most mornings, a variety of cold options will be available, with the occasional hot breakfast served when time allows. Typical offerings include bagels, toast, yogurt, cereal, fresh fruit, juice, and coffee or tea.

Snorkeling in Honaunau Bay

2 Hours

This morning you'll spend time snorkeling in one of the best places in all of Hawaii. Honaunau Bay is home to impressive coral reefs, turquoise waters and lava rock pathways that teem with marine life. Please exercise caution when snorkeling as the ocean can be unpredictable. There are also sea urchins so please ensure to wear water shoes or protective footwear. Snorkel not included. Please note, the order of the day's activities will be dictated by the weather and ocean conditions.

lunch

An included pack lunch will be provided for your hike. Lunch typically features sandwiches or wraps accompanied by a variety of sides such as salads, fresh veggies with dips, crackers, fruit, trail mix, granola bars, and more.

Pu'uhonua O Honaunau National Historic Park

2 Hours

After lunch, walk over to Pu'uhonua O Honaunau National Historic Park. You’ll have the opportunity to explore the Royal grounds before taking a 2 mile round trip hike on the 1871 Trail to the remains of Ki'ilae Village. Please note, the order of the day's activities will be dictated by the weather and ocean conditions. Distance: 2 miles / Elevation Gain: 50 ft / Duration: 2 hours / Difficulty: Easy

dinner

Dinner at camp is included. Sample dishes may include tacos, pasta, gyros, curries, burgers, and stir-fries, all served with a side salad and dessert. Your camp menu will vary, with meals inspired by your guide's signature recipes and culinary creativity!

Session 3: Living in Harmony with Nature: Embracing the 'Āina

The Hawaiian concept of ‘Āina (land) represents not only the physical environment but also the relationships between people and nature. Today’s teaching session from Rachel will focus on how immersion in nature can lead to greater self-awareness, balance, and wellness. Before embarking on the day’s activity, Rachel will offer a daily intention centering on personal growth through connecting to nature. Rachel will provide an introspective journal prompt for discussion at the end of the day around the campfire.

Ho'okena Beach Park Campground (or similar)

Accommodations may vary based on availability or group size, but no matter what, you can expect the same comfort and quality.

Night 2/2

Ho'okena Beach Park

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Day 4

Explore Papakōlea & Punaluʻu Beaches

Fill up on breakfast and pack up camp. Today you’ll depart the west side of the island and head east via the southern coast. You’ll stop at two magnificent beaches: Papakolea Green Sand Beach and Punalu'u Black Sand Beach. You will first hike to Papakolea Green Sand Beach. Then you will stop at Punalu’u Bake Shop to purchase lunch (at your own cost), before continuing to Punalu’u Black Sand Beach. After lunch, you’ll continue to the lush green east side of the island and on toward Hilo. In the evening you’ll set up camp and enjoy dinner. Today you’ll want to bring comfortable/sturdy shoes/hiking boots, and bring sunglasses, sunscreen, a hat, and water.

breakfast

Breakfast at camp is included. Most mornings, a variety of cold options will be available, with the occasional hot breakfast served when time allows. Typical offerings include bagels, toast, yogurt, cereal, fresh fruit, juice, and coffee or tea.

Transfer to Papakolea Green Sand Beach

1 Hour

Take a transfer from the campground to Papakolea Green Sand Beach trailhead.

Papakolea Green Sand Beach Hike

4 Hours

You first stop will be at the Southernmost point in the USA - Papakolea Green Sand Beach. To get here, you’ll need to hike to it. The 5.6 mile out-and-back trail is considered a moderately challenging route. This is a dirt trail and sturdy shoes/boots are recommended. Distance: 5.6 miles / Elevation Gain: 321 ft / Duration: 4 hours / Difficulty: Moderate.

Punalu'u Black Sand Beach Visit

2 Hours

After your visit to Papakolea Beach, you’ll take a 40 minute transfer to Punalu’u Black Sand Beach. On the way you’ll make a stop at Punal’u Bake shop where you’ll pick up lunch (at your own cost) to enjoy at Punalu’u Black Sand Beach. After lunch, you will then continue to Hilo on the other side of the island.

Transfer to Hilo

1 Hour 30 Mins

Continue your transfer onward to your campground in Hilo.

dinner

Dinner at camp is included. Sample dishes may include tacos, pasta, gyros, curries, burgers, and stir-fries, all served with a side salad and dessert. Your camp menu will vary, with meals inspired by your guide's signature recipes and culinary creativity!

Session 4: The Power of the Ocean: Flow, Resilience, and Letting Go

The ocean symbolizes many aspects of personal growth—flow, adaptability, resilience, and the ability to release what no longer serves us. Today’s teaching from Rachel will focus on letting go of past pain and riding the waves of change. Before embarking on the day’s activity, Rachel will offer a daily intention and breathwork practice, as well as an introspective journal prompt. Following the day’s activity, Rachel will lead the group in sharing their experience and insights they discovered.

Arnott's Lodge & Campground (or similar)

Accommodations may vary based on availability or group size, but no matter what, you can expect the same comfort and quality.

Night 1/3

Overnight near Hilo

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Day 5

Waterfalls, Caves & Mauna Kea Stars

The theme of today will be lush rainforest and volcanoes. After breakfast, you’ll set out to the lush rainforest to view Rainbow Falls. Continue onwards to Akaka Falls while taking in the amazing greenery. Then you’ll head back through Hilo to stop at the local farmers market for lunch (at your own cost). After lunch you’ll transfer to Kaumana Caves State Park to experience a giant lava tube up close. Then you’ll head back to camp with the afternoon at your leisure. Conditions permitting, in the evening you’ll head to Mauna Kea for stargazing. A packed dinner will be provided during the stargazing. Today you’ll want to wear comfortable walking shoes and bring sunglasses, sunscreen, a hat, and water.

breakfast

Breakfast at camp is included. Most mornings, a variety of cold options will be available, with the occasional hot breakfast served when time allows. Typical offerings include bagels, toast, yogurt, cereal, fresh fruit, juice, and coffee or tea.

Rainbow Falls and Akaka Falls

2 Hours

Your first stop today is at Rainbow Falls, a 15 minute transfer from the campground, where you enjoy the shining morning sun. The next stop 30 minutes away will be Akaka Falls. Through a leisurely half mile walk (loop) inside, you can see orchids, bamboo groves and draping ferns.

Kaumana Caves State Park Visit

1 Hour

The final stop of the day is at Lava Tube. This is an incredible way to get up close with the raw forces of nature that forged the foundation of the Hawaiian Kingdom. You’ll be able to explore the cave a short distance in both directions before the lava tube enters private property. Please note that this activity may not be suitable for people with claustrophobia.

dinner

An included pack dinner will be provided during the star gazing this evening. Dinner typically features sandwiches or wraps accompanied by a variety of sides such as salads, fresh veggies with dips, crackers, fruit, trail mix, granola bars, and more.

Mauna Kea Stargazing

5 Hours

This evening you will take a private sunset tour to Mauna Kea one of the world's premier stargazing locations. Travel from sea level to the summit of Mauna Kea in the comfort of your private vehicle. We have evolved a far superior method of introducing you to the wonders of the Universe….a laser pointer powerful enough to seem to go all the way to the object. We show you the clusters and individual bright Stars that ancient Hawaiians used to navigate the Pacific and to Tahiti and back. We show you zodiac signs as they occur during the year. A packed dinner is included.

Session 5: Hoʻoulu: Personal Growth and Becoming the Best Version of Yourself

Volcanoes reshape the landscape around them, creating new environments from destruction. Similarly, personal struggles or challenges often act as catalysts for transformation. Today’s teaching from Rachel will focus on growth that comes through difficult times and how to embrace adversity as part of your transformation. Before embarking on the day’s activity, Rachel will offer a daily intention and journal prompt focused on the potential for renewal after life’s most difficult moments. Participant responses will guide our evening session.

Arnott's Lodge & Campground (or similar)

Accommodations may vary based on availability or group size, but no matter what, you can expect the same comfort and quality.

Night 2/3

Overnight near Hilo

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Day 6

Volcanic Wonders of Hawaii

Today you will be exploring Volcanoes National Park. After breakfast you’ll take a short drive to hike the Kailaeua Iki Trail in the volcanic crater. Enjoy lunch on the hike before continuing to Thurston Lava Tube. Explore this underground tube and walkway and then head toward the coast along the Chain of Crater’s Road. After reaching the coast, you’ll turn back and return to Hilo. Today you’ll want to bring comfortable/sturdy shoes/hiking boots, and bring sunglasses, sunscreen, a hat, and water.

breakfast

Breakfast at camp is included. Most mornings, a variety of cold options will be available, with the occasional hot breakfast served when time allows. Typical offerings include bagels, toast, yogurt, cereal, fresh fruit, juice, and coffee or tea.

Transfer to Volcanoes National Park

1 Hour

Take a 1 hour transfer to Volcanoes National Park.

Kailaeua Iki Trail in Volcanoes National Park

3 Hours

You will start our exploration of this National Park at the visitor's center. You will see the steam vents and make a scenic stop at Kailauea overlook before your first hike along Kailaeua Iki Trail loop trail. Begin on the rim of the crater before hiking down and across a 50 year old solidified lava lake with steam escaping the cracks in the floor. After you hike across the crater floor, you’ll end up back at the beginning. Distance: 3.2 miles / Elevation Gain: 740 feet / Duration: 2-3 hours / Difficulty: Easy-Moderate

lunch

An included pack lunch will be provided for your hike. Lunch typically features sandwiches or wraps accompanied by a variety of sides such as salads, fresh veggies with dips, crackers, fruit, trail mix, granola bars, and more.

Thurston Lava Tube Visit

1 Hour

After lunch you’ll cross the road and explore Thurston Lava Tube. You’ll descend into the lava tube on a half mile loop that will bring you back to the beginning. This is one of the many lava tubes on the island, created by molten lava. The path in the tube is paved and illuminated. Please note that this activity may not be suitable for people with claustrophobia.

Chain of Crater's Road to Holei Sea Arch

45 Mins

After leaving Thurston Lava Tube, you’ll continue on a 45 minute scenic Chain of Crater’s Road to Holei Sea Arch. You will make stops at viewpoints along the way however the exact stops will be decided based on the traffic/parking conditions on the day. After reaching Holei Sea Arch, you’ll have views of the rugged coastline. Snap some photos before transferring back to Hilo.

Transfer from Holei Sea Arch to Hilo

1 Hour 30 Mins

Take a return transfer back to your campground.

dinner

Dinner at camp is included. Sample dishes may include tacos, pasta, gyros, curries, burgers, and stir-fries, all served with a side salad and dessert. Your camp menu will vary, with meals inspired by your guide's signature recipes and culinary creativity!

Session 6: Living in Alignment, Balance and Harmony

A volcano erupts when the pressure inside becomes too much to contain. In a similar way, repressed emotions can lead to emotional outbursts or breakdowns. Today’s teaching from Rachel will focus on releasing pent-up emotions in healthy ways before they explode in unhealthy manners. Before embarking on the day’s activity, Rachel will offer a daily intention and journal prompt to help participants let go of emotional baggage, which is key to personal growth and emotional well-being. Strategies for living a balanced life, including stress management, decision-making, and personal boundaries will be the topic of the evening session around the campfire.

Arnott's Lodge & Campground (or similar)

Accommodations may vary based on availability or group size, but no matter what, you can expect the same comfort and quality.

Night 3/3

Overnight near Hilo

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Day 7

Aloha, Hawaii!

All good things must come to an end, but only until your next adventure! Enjoy a final breakfast and then you’ll transfer from Hilo back to Royal Kona Hotel to end your trip. From here you are responsible for your travels onward. If departing today, we recommend flying out of Kona International Airport (KOA). Please remember to book your flight after 2pm.

breakfast

Breakfast at camp is included. Most mornings, a variety of cold options will be available, with the occasional hot breakfast served when time allows. Typical offerings include bagels, toast, yogurt, cereal, fresh fruit, juice, and coffee or tea.

Transfer to Royal Kona Hotel

2 Hours

Take a private transfer from Hilo back to Kona, arriving at Royal Kona Hotel. Due to airport regulations a transfer cannot be provided to Kona International Airport (KOA) as part of the tour. You will be responsible for your travel arrangements from Royal Kona Hotel. If departing today, we recommend flying out of Kona International Airport (KOA). Please remember to book your flight after 2pm.

Session 7: Ohana: Building Strong, Supportive Relationships

In Hawaiian culture, “Ohana” refers to family, but also to the wider sense of community. On our final day together, Rachel will lead a teaching on the importance of building meaningful relationships and seeking support in times of need. We will reflect on the bonds of connection we have made, as well as explore practices of gratitude and collective care. Travelers will be invited to articulate their newfound commitments as we prepare for re-entry into our daily lives.

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Physical Activity Level:Adventure

These trips are great if you want to get moving. These itineraries may include scenic hikes and/or exercise. A moderate level of fitness is required to enjoy these trips.

Cancellation Policy

We get it—life happens. Here's how cancellations work depending on where you're at in the process:

Spot Pending

100% refundable
Not confirmed yet? No worries. You can cancel at any time for a full refund.

Spot Confirmed With 91 or More Days Before Your Trip

Partially refundable + credit towards a future trip
You'll receive a future trip credit for the amount of your down payment (minus a $100 cancellation fee per Traveler). This trip credit is valid for one year from the date it is issued. Additionally, any payments made beyond the original 25% down payment will be refunded to your original form of payment.

Spot Confirmed With 90 or Fewer Days Before Your Trip

Non-refundable
At this point, all payments are non-refundable because your experience is already in motion behind the scenes. By this time, our operating partners will be working with local businesses to secure your accommodations and finalize your activities.

HIGHLY RECOMMENDED: Protect Your Adventure-Invest in Peace of Mind

We strongly encourage purchasing travel insurance with trip cancellation coverage to safeguard your investment. With travel insurance, you're covered in case of unexpected events—from illness to emergencies—that could affect your plans. Life is unpredictable, but your dream trip doesn't have to be.

After booking, you'll receive a personalized recommendation for coverage tailored to your trip. For full details on our cancellation policy, please refer to our Terms & Conditions.

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Traveling with TrovaTrip

What's it like to travel on a Trova Trip?

Trova Trips are curated group travel experiences designed to help you see the world, meet new people, and connect over shared interests. Each trip is hosted by a community leader you know and trust, and run by professional local Operators who handle the logistics. Expect meaningful experiences, authentic activities, and a like-minded group to share it all with.

What's the difference between the Host, the Operator, and Trova?

Great question! Each plays a key role in bringing your experience to life:

  • The Host is your community leader who brings the group together, fosters connection, and perhaps leads a workshop or two. They're there to bring the vibes, not the logistics. That's the Tour Operator's job.
  • The Operator is the professional travel company that runs the trip on the ground. They handle it all—accommodations, local Guides, activities, and safety. Every Operator we partner with is licensed, insured, and vetted to deliver high-quality group travel.
  • TrovaTrip is the platform who connects it all. We help design the trips, partner with Hosts with Operators, and support you before and during your journey to ensure everything runs smoothly.

In short: The Host brings the vibe, the Operator runs the trip, and we make it all happen. Read more about who does what here.

I'm nervous to book. How can I feel more confident?

First, let us say—it's totally understandable, and you're not alone! Travel can feel intimidating, but we built Trova to take the guesswork out of group travel and earn your trust every step of the way:

    • Every trip is run by licensed Tour Operators with vetted local Guides.
    • Hosts are there to foster connection, meaning you'll arrive solo but never feel alone.
    • Itineraries are clearly outlined so you know what to expect, including activity level, example accommodations, and what's included.
    • Our team is available to support you pre-departure, and Operators—plus your local Guide—are on the ground to assist during the trip. And rest assured, all our Operating partners are trained in crisis management.
    • We always recommend travel insurance for extra peace of mind, whether you're traveling with Trova or solo. It can cover medical issues, lost luggage, or even cancellations.

We know it takes trust to book a trip with new people, and we're here to make sure you feel ready, supported, and excited!”

Can I book solo?

Absolutely! As of 2025, almost 84% of TrovaTrip Travelers go solo. (And yes, we may be a little biased, but we think group travel is one of the best ways to meet new people!) You'll have your own bed and the option to book a private room on most trips. Plus you'll be traveling with others who are just as excited to explore and connect.

What if I need to cancel?

We understand that life happens. Our cancellation policy is designed to provide flexibility while balancing the logistics of group travel:

  • Spot pending100% refundable. Not confirmed yet? No worries. You can cancel at any time for a full refund.
  • Spot confirmed with 91 or more days before your tripPartially refundable + credit towards a future trip. You'll receive a future trip credit for the amount of your down payment (minus a $100 cancellation fee per Traveler). This trip credit is valid for one year from the date it is issued. Additionally, any payments made beyond the original 25% down payment will be refunded to your original form of payment. 
  • Spot confirmed with 90 days or fewer before your tripNon-refundable. At this point, all payments are non-refundable because your experience is already in motion behind the scenes. By this time, our operating partners will be working with local businesses to secure your accommodations and finalize your activities.

HIGHLY RECOMMENDED: Protect Your Adventure–Invest in Peace of Mind
We strongly encourage purchasing travel insurance with trip cancellation coverage to safeguard your investment. With travel insurance, you're covered in case of unexpected events–from illness to emergencies–that could affect your plans. Life is unpredictable, but your dream trip doesn't have to be.

After booking, you'll receive a personalized recommendation for coverage tailored to your trip. For full details on our cancellation policy, please refer to our Terms & Conditions.

What's included in the trip cost?

Most trips include accommodations, daily activities, ground transportation, some meals, and a dedicated local Guide. Because Travelers are coming from all around the world, flights to and from your destination are not included. Each trip page breaks it all down for you.

Will I have free time?

Yes! While we pack in incredible experiences, most itineraries include built-in free time so you can relax, wander, or check out personal must-sees.

What do the activity levels mean?

Every trip has a physical Activity Level from 1 to 5 so you can find the right fit for your travel style:

  • Level 1 – Relax + Unwind: Minimal movement (spa days, beach lounging, local markets)
  • Level 2 – Low-Key Movement: Light, easy-paced activity (snorkeling, boat tours, gentle hikes)
  • Level 3 – Moderate Activity: Ready to move (multi-day hikes, skiing, camping)
  • Level 4 – Get Your Heart Rate Up: More intense movement (long hikes, biking, active days)
  • Level 5 – Extreme Adventure: High-adrenaline travel (challenging hikes, dives, technical climbs – experience may be required)

You'll find the Activity Level clearly listed on each trip page, and a more in-depth explanation of each level here.

Who can I contact with more questions?

Our support team is here to help! Visit trovatrip.com/company/contact-us to reach out. You can expect to hear back within 2 business days, but probably sooner—our Trova elves are pretty speedy!

Accommodations

What does "or similar" mean next to the accommodations?

When we say “or similar,” it means the hotel listed is an example of what you can expect—not always the exact spot you'll be staying. Sometimes Operators adjust accommodations due to seasonal availability or group size. But rest assured: the quality and comfort will match what's shown.

Why would the accommodations change from time of booking?

Flexibility allows Operators to choose the best-fit accommodations closer to your trip—based on availability, logistics, and what works best for the group (like the number of Travelers and room configurations). This ensures a smooth experience without sacrificing comfort or quality.

Finalized hotel info is typically shared about 30 days before departure in your Traveler Portal, along with your final itinerary.

Trip Operations & Compliance

Who actually runs my trip, and how does Trova keep things safe?

Your trip is operated by licensed, certified Tour Operators who manage all trip logistics and safety—from accommodations and local Guides and day-to-day logistics. All trips comply with local legal and regulatory standards. We vet each Operating partner carefully so you can travel with confidence.

Who do I talk to if I have questions about safety or compliance?

If you have any questions about safety protocols or trip compliance, reach out to us at safety@trovatrip.com. We're here to help.

General Travel Questions

Do I need any documentation to travel?

It depends on where you're headed. Though it is not a universal requirement, many countries require that your passport be valid for at least six months beyond your arrival date. This ensures Travelers have sufficient time to return home even if their visas are extended or if unexpected circumstances arise. 

Some destinations may also require a visa. Check our visa page to consult your country's travel resources.

Do I need any vaccines?

It's always best to check with your healthcare provider or a travel doctor before your trip. You can also visit the CDC website (or your local government's travel health resource) for destination-specific vaccine guidance. Health and safety first!

Are flights included in the trip cost?

Because our Hosts and Travelers are coming from all around the world, flights to and from your destination are not included. Some trips include internal flights (like a short domestic hop), and those details will always be listed on the trip page if applicable.

Can you accommodate my dietary needs?

We’ll do our very best! Our Operators aim to accommodate dietary restrictions, though availability varies by destination. For example, some places offer plenty of vegan and vegetarian choices, while others might be quite limited. The earlier you let us know—through your trip form or by contacting our support team—the better we can prepare. Once you arrive, be sure to remind your local Guide about any allergies or restrictions so they can help you enjoy your meals safely and comfortably.